Vote By Mail

Sorting Software: VBM Automation

Fluence Automation offers affordable, practical solutions based on our advanced sorting platforms, that solve many of the most difficult mail ballot processing challenges. Unlike others, we design, build, and support our systems, and therefore control the long-term product direction. Our solutions deliver valuable capabilities, developed over years of working with county officials, built on platforms proven through decades of heavy-duty production mail processing. Visit votebymail.com for more information.

Key features

  • Save processing time and space
  • Minimize errors, accelerate investigations & troubleshooting
  • Simplify training and staffing
  • Industry leading service

Process steps

  • First pass
  • Review images
  • Re-pass
  • Fine sort

Dashboard and Admin Functions

  • Summary dashboard of all batches delivers quick overview of overall processing status
  • Advanced lookup options provide full processing history by ID and current status
  • Duplicate resolution feature includes hyperlinks to images for further investigation
  • Free form Notes field for each batch simplifies communication with broader team
  • Tiered access rights may be configured for each process step• Multiple export options available to suit individual process needs
  • Audit log may be exported at any time• User configurable features support workflow changes without code changes/ custom software versions

Save processing time and space

  • Consolidate multiple steps into fewer automated steps, including tab removal
  • Efficiently handle high volumes on peak election days at through puts from 18,000 to 45,000/hour
  • With a two – pass operation, it is possible to sort to 196 separations with a 16-bin sorter

Minimize errors, accelerate investigations & troubleshooting

  • Various concurrent validations – ID validation, duplicate checks, thickness, double feeds, etc.
  • Item level tracking with easy lookup for processing history, with images for each run, designed for detailed investigation
  • Efficient image review with tiered access rights, for initial and subsequent verification
  • Detailed audit log captures all key processing steps and status changes

Simplify training and staffing

  • Automation of manual tasks reduces amount of temporary staffing needed
  • Fewer manual tasks reduces training needs, structured process supports quick learning
  • System generated reports simplifies tallying, monitoring and other processing

Industry leading service

  • One of the widest and well-run nationwide service networks available today
  • Local service supported by specialized remote support
  • Extensive experience maintaining 24 X 7 production equipment
  • Protects investment and maximizes performance

Optional Features

  • Doubles detector
  • Thickness detector
  • Inkjet printer
  • Inline opener
  • Inline tab remover

Criterion Elevate Specifications

Cycle Speed

(Throughput stated is for #10 envelopes, and will vary up or down based on envelope size)

·        22,000/hr for #10 envelopes

·        8,000/hr (in tab removal mode)

Footprint

With 16 2-tier bins(not including cutter or tab removal module)

14.3’ x 6.2’

Incremental length for additional 16-bin sections

56”

Power

208V 3-phase or 240V single-phase

Amperage requirements vary depending on configuration

Air

Requirements vary:

·        Air required for continuous inkjet printers

·        No air required with cartridge printers

Envelope sizes

·        Height: 3.5” – 7.0” (up to 13” with optional flats kit)

·        Length: 5.0” – 11.5”

·        Thickness: 0.007” – 0.250”

VBM data review client software for image review

Yes

VBM server software (data review and inbound) for EMS interface, audit logs, detailed lookups

Yes

MMT Sabre with optional automated signature verification

Yes

First pass, repass and fine sort operations

Yes

Integrity package (thickness and doubles detector)

Yes

Selective inline operator with vacuum

Yes

Printer

Cartridge or continuous inkjet

Inline tab removal(Uses a laser in a Class 1 enclosure for safe use with fume extraction)

Yes

Criterion Apex Specifications

Cycle Speed

(Throughput stated is for #10 envelopes, and will vary up or down based on envelope size)

·        47,000/hr for #10 envelopes

Footprint

With 16 2-tier bins(not including cutter or tab removal module)

17.4’ x 6.6’

Incremental length for additional 16-bin sections

56”

Power

208V 3-phase

Amperage requirements vary depending on configuration

Air

Requirements vary:

·        Air required for continuous inkjet printers

·        No air required with cartridge printers

Envelope sizes

·        Height: 3.5” – 7.0”

·        Length: 5.0” – 11.5”

·        Thickness: 0.007” – 0.250”

VBM data review client software for image review

Yes

VBM server software(data review and inbound) for EMS interface, audit logs, detailed lookups

Yes

MMT Sabre with optional automated signature verification

Yes

First pass, repass and fine sort operations

Yes

Integrity package(thickness and doubles detector)

Yes

Selective inline operator with vacuum

Yes

Printer

Continuous inkjet

Inline tab removal (Uses a laser in a Class 1 enclosure for safe use with fume extraction)

Yes

More infromation

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